Full Papers & Notes: Camera-Ready Instructions

Here are the final details on the camera-ready submission of your accepted full paper or note at AutomotiveUI ‘16. If you have any questions about the preparation of the camera-ready version, please direct an email to publication(Replace this parenthesis with the @ sign)auto-ui.org.

Deadline for submitting the camera-ready version: October 3, 2016, 17:00 GMT

Submit your final version through EasyChair (Log in, select your submission and click on “Proceedings version”)

General instructions and templates:

  • For latest news please check this web page!
  • Camera-ready PDFs including the correct copyright statement and proper pagination (max. 8 pages for full papers and 4 pages for Notes) should be submitted through EasyChair as soon as possible but no later than October 3, 2016, 17:00 GMT.
  • Please use only the templates provided on this page for LaTeX template or Word template
  • Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, or other material in your submission: Information for Authors: Author Rights & FAQ, Author Rights & Publishing Policy, New Options for ACM Authors to Manage
    Rights and Permissions    , Using Third Party Material & Proper Permission
  • Please see the confirmation message from rightsreview(Replace this parenthesis with the @ sign)acm.org upon the completion of the assigned ACM eform for the text/to include on the bottom/left of the first page of your submission.
  • The title and authors’ names as they appear on the completed ACM eform need to be match the authorship and title that appears in the submission page and on the camera-ready final pdf.
  • Please make sure adhere to the detailed formatting instructions on this page.

Submission information

  • In order to not delaying the publication of all papers, please check and adhere to the detailed formatting instructions to prevent additional revision cycles.
  • Please submit your final version through EasyChair (Log in, select your submission and click on “Proceedings version”). Prepare a ZIP file that includes both your Word/LaTeX source file(s) as well as the final PDF file.
  • File names: Please name your final files according to the following scheme:
    • Paper/note PDF: <firstauthor_lastname>-<submission_id>.(pdf|docx|zip)
    • Thumbnail: <firstauthor_lastname>-<submission_id>.jpg (optional, see detailed formatting instructions)

Additional steps:

  • Copyright form: All contact authors should have received an email with a link to the appropriate electronic ACM copyright form. The ACM eform usually only takes moments to complete. Please check if the title and author list on the copyright form match to your camera-ready submission and change it accordingly if necessary. The information entered in the ACM copyright system is final and must be used as is in your paper. Thus, make sure to change it according to your needs before submitting the copyright form.
    If the contact author(s) have not received the link yet, please send an email to publication(Replace this parenthesis with the @ sign)auto-ui.org as soon as possible to request the link.
    The copyright forms should be processed by October 10, 2016.
  • Registration: At least one author needs to register for the conference (early registration!) in order for your paper to be published. Registration information is available at the conference website. Early registration is possible until September 23, 2016.
  • Once you submitted your final version and copyright statement, we will process your submission. You will then either receive an email telling you
    (a) That everything is in order with your submission.
    –OR–
    (b) That you must fix something before it is final. If this is the case, you will receive specific information about how to revise your submission to meet the requirements, and a new deadline will be given to submit the corrected material. You are kindly required to adhere to this NEW deadline to not delay the publication.

Detailed formatting instructions and information to be included within your submission:

Please use the following checklist to prepare your camera-ready version:

Title Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters.
Capitalize the first letter of main words in the Title, except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)
Make sure that it is exactly the same as on the copyright statement and in the submission system!
Authors’ Complete Names Make sure that every author’s name is entered correctly for spelling, accents, and the fields filled in properly for each authors’ first, middle, and last (surname/family) names.
Make sure that the order and spelling are exactly the same as on the copyright statement and in the submission system!
Every Author’s Email Address Please enter the correct email address for every/all authors of your paper.
Make sure that the order and spelling are exactly the same as on the copyright statement and in the submission system!
Authors’ Affiliation Information Make sure that every author’s affiliation is entered properly (spelling and correct affiliation name), including department or lab (if any in its appropriate field), main institution or corporate affiliation, as well as the specific location (city, state/province, and country).
Make sure that the order and spelling are exactly the same as on the copyright statement and in the submission system!
Abstract Authors are required to include a brief summary (abstract) of their work in the first section of their submission after the title, authors, and affiliation information on the first page
Author Keywords Please note that the Author Keywords section is mandatory to be included on the first page of your paper. Semi-colons must be used to separate keywords. Please capitalize only the first letter of the first keyword and sort your keywords alphabetically.
ACM Classification Keywords ACM Classification Keywords are mandatory to be included on the first page of your submission. Have a look at http://www.acm.org/about/class/how-to-use for formatting the ACM Classification Keywords
ACM General Terms ACM General Terms (see http://www.acm.org/about/class/1998/) are no longer required to be included in the ACM Digital Library. This non-mandatory section may be removed from the first page prior to submitting your final version
References Authors are strongly encouraged to include all works cited in their work/submission in a References section at the end of the paper or note.
Page Size The page size for this publication is US Letter (8.5×11 inches). If you use LaTeX and your normal paper format is A4, please change it accordingly
Bad Breaks Be sure that there are no bad page or column breaks – no widows should occur (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over.

Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column.

LaTeX users:Using these two lines of code with the ACM copyright/cr data coding will help reduce or eliminate the appearance of bad breaks (widows & section head breaks):

\clubpenalty=10000
\widowpenalty = 10000

Word Users: To rectify this add or remove some text above –or– increase the leading between some paragraphs –or– increase/decrease the size of an image or table on the previous page..
No Page Numbering, Headers, & Footers Your final submission MUST NOT contain any footer or header string information at the top or bottom of each page, nor any page numbering. The submissions will be paginated in a determined order by the chairs and page numbers added to the PDF during the compiling, indexing, and pagination process
Third Party Material In the event any element used in your Material contains the work of third-party individuals, please know that it is the authors’/presenters’ responsibility to secure any necessary permission and/or licenses, and the authors will provide the same permissions in writing to ACM when completing the ACM copyright form.
If the copyright holder requires a citation to a copyrighted work, this is the authors’ responsibility to include the correct wording and citations to the copyrighted material in their submissions. Any material (i.e., figure, image, illustration, etc.) that you did not author/create is third party material and must be cited as such on the e-form as well as acknowledged in publication.
The proper credit acknowledgement includes the source and the copyright notice within the figure captions. For more information from ACM about 3rd party material, see: http://www.acm.org/publications/third-party-material
Images & Figures These are recommendations to ensure good print reproduction of your images, figures, and illustrations utilized in your submission.
  • Colors and Black & White (Gray Scale) Print Testing. If you have any images in color, please print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, too. However, your images will appear in full color in the distributed electronic proceedings and in the ACM digital library.
  • Resolution & CMYK: We recommend images to be at least 300 or 600 dpi for quality reproduction and saved as .tif images. When creating or revising your images for inclusion in the paper, please be sure you choose CYMK and not RGB (as the color profile choice).
  • TIF (EPS) vs. JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size.
  • Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked — your laser printers have a far lower resolution than the imagesetters that will be used.
  • Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly. Be sure that your images do not contain any Type 3 fonts.
  • Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies need to be flattened
Fonts Type 1 or TrueType fonts must be used. Type 3 fonts are not allowed. TrueType fonts are allowable, but will be tested for any problems, which may need to be rectified. For help on obtaining the correct type of fonts, have a look at the ACM FAQ list: http://www.acm.org/sigs/publications/sigfaq#a14.
All fonts MUST be embedded within the PDF file.
Any PDF that is not deposited with fonts embedded will need to be corrected. In order to help you through this process, ACM has created documentation on how to embed your fonts: http://www.acm.org/publications/WORD%20to%20PDF%20instructions.txt. Please download the ACM Digital Library optimal distiller settings file: http://www.acm.org/publications/ACM.joboptions
Thumbnail Image ACM requests a thumbnail image to identify your paper (often a representative segment of a figure in your paper) that will appear in the ACM DL only. This thumbnail image is “optional” and should be at least 72 dpi, 100 pixels wide in .jpg format (.jpg/.jpeg format ONLY). If you do submit a thumbnail image, a 20-30 word caption is needed for your thumbnail.