Work In Progress

Submissions consist of two related documents. Failure to submit either document will result in an automatic rejection. The required documents are:

1. Extended Abstract:
   • A four-page extended abstract prepared in the ACM SIGCHI Extended Abstracts format with a maximum 150-word abstract, submitted as a PDF file without page numbers.
   • Any submission longer than 4 pages (not counting references!) and/or not adhering to the Extended Abstracts Format will be automatically rejected.
   • Your extended abstract should be close to camera-ready.
   • Anonymization: The submissions need to be anonymized for blind review. We use a relaxed model that does not attempt to conceal all traces of identity from the body of the paper. However, you do need to completely remove identifying information from the title/header area of the paper, and also make sure that it does not appear in the document’s metadata. Citations to your own previous work must NOT be anonymized so that reviewers can ensure that all previous research has been taken into account. We encourage authors to refer to their previous work in the third person. Further suppression of identity in the body of the paper, while encouraged, is left to the authors’ discretion.
   • Submissions must be in well written English. Note: If your English writing skills are not very good, we recommend to ask a professional editor to edit your manuscript before submission.
   
   
2. Poster Presentation: An electronic version of the poster that you will present at the conference.
   • Your poster should be close to camera-ready.
   • For the review, your poster should be reduced to one standard page in size and submitted as a PDF file.
   • Physical posters presented at the conference shall not be larger than A0 size.
   • If your poster is accepted, you must bring a printed copy to the conference. If you forget your poster or leave it on the airplane, or it is damaged in transit, or there are other problems, there are several copy shops in Toronto where it can be printed at a non-trivial cost. For example, Staples has a location near the venue.

Both the Extended Abstract and the poster should explicitly communicate:

1. A concise description of the work
2. Implications of the work for the AutomotiveUI community
3. Recommendations for further investigation and/or incorporation into practice

Also, please consider the following policies and guidelines:

• SIGCHI Policy for Submission and Review at SIGCHI Conferences
• ACM Plagiarism Policy
• ACM Policy on Pre-Publication Evaluation
• ACM Policy on Prior Publication and Simultaneous Submissions
• ACM Publication Policies
• Guide to an accessible submission (explanation for CHI 2017, most of it applies to AutomotiveUI 2018 as well. Please contact the AutomotiveUI organizers in case of any questions)

The metadata of your submission is due on July 11, 2018, AoE. Please submit your work using the Precision Submission System and prepare it according to the requirements stated above.

Due to the short selection cycle, there will not be an opportunity to make major changes in the extended abstracts between your submissions and the camera-ready final documents, so please ensure your submission is close to camera-ready.

The submissions will be selected using a double blind review process. Neither the reviewers will know the names of the authors, nor will the authors know the names of the reviewers. After the initial reviewers make their recommendation, the final decision will be made by the work-in-progress co-chairs. Submissions are rated on two scales, overall evaluation and reviewer’s confidence. Accepted submissions will be made available in the AutomotiveUI Adjunct Proceedings, distributed by the conference (e.g., through USB sticks and on the conference website) and will appear in the ACM Digital Library.  All submissions are considered confidential during the review process.

Each submission will be reviewed on the following criteria, acknowledging the early-stage nature of the work:

• Significance: How important is the problem or question that this submission addresses? How important is the output of this work in contributing to the identified problem or question? How greatly can others benefit from this work?
• Originality: How novel is the contribution? How clearly does the submission communicate the ways that it differs from and goes beyond the most relevant previous work in this area? (Note that for a Work-in-Progress submission, full literature searches are not expected, although the most relevant citations should be included.)
• Validity: How appropriate are the chosen methods for the work being undertaken?
• Written Presentation: How understandable is the writing in the poster abstract? To what extent does the poster abstract conform to all Extended Abstract formatting requirements and the 4-page limit? Is the paper well written (e.g., no grammatical errors, references are formatted properly)?
• Visual Presentation (The Poster): How well does the design of the poster effectively communicate the most important facets of the work? To what degree is the design of the poster likely to draw in an audience?
• The Ability of the Work to Engender Discussion: To what degree will the presentation of this work stimulate interesting conversation among researchers or practitioners? To what extent will the presenters benefit from being able to discuss their work and receive feedback at this stage?

The extended abstract shall not contain sensitive, confidential, or proprietary information that cannot be disclosed at publication time. Confidentiality of submissions will be maintained during the review process. All rejected submissions will be kept confidential in perpetuity. All submitted materials for accepted submissions will be kept confidential until the start of the conference, with the exception of title and author information which will be published on the website prior to the conference.

Summaries of completed work or reduced versions of main track AutomotiveUI submissions are inappropriate as a Work-in-Progress submission and will be rejected.

Authors of accepted submissions will receive instructions on how to prepare and submit the publication-ready version, and details on the poster presentation and scheduling at the conference.

1. Upon acceptance, you will receive a digital copyright form, which you are required to complete. Please note that you cannot change the title of your paper after you submit the copyright form.
2. Once the copyright form is completed, we will provide you with the copyright information you must insert into your extended abstract.
3. The final camera-ready version needs to be submitted via the Precision Submission System. The submission includes, and is not complete without, giving us permission to distribute your final camera-ready version as described above.

A member of the program committee and the publication chairs will check that the final version meets the requirements for publication and if so, will finalize the acceptance. Authors are encouraged to submit their revision earlier than the deadline, in case it is judged that the paper does not meet the committee requirements. If the authors are unable to meet these requirements by the deadline, the work-in-progress chairs will be notified and may be required to remove the extended abstract from the program.

Upon acceptance, at least one author must register for the conference by the early registration deadline in order for the work-in-progress abstracts to be published.

Authors are expected to attend the conference and will be assigned a time and location to present their poster to conference attendees. The authors will also have the chance to introduce their work to the audience in a WiP madness session before their poster presentation.

Work-in-Progress submissions whose authors are not at the conference to present their poster may be withdrawn from the Adjunct Proceedings and the Digital Library.

Accepted Work-in-Progress poster abstracts and poster PDFs will be made available in the AutomotiveUI Adjunct Proceedings, distributed by the conference (e.g., through USB sticks and on the conference website) and will secure publication in the ACM Digital Library, where they will remain accessible to researchers and practitioners worldwide.

Overall Review Process Instructions:

1. WIP committee members serving as Associate Chairs (ACs) will have the chance to bid for submission they prefer to review.
2. The WIP Chairs will then assign each WIP submission to a primary AC (1AC) as a “coordinator” and a secondary AC (2AC) as a “committee member”. The 2AC will find one external reviewer for each of their assigned submissions. Thus, each submission will be assigned two ACs (one 1AC and one 2AC) along with an external reviewer. As part of this process, we strive to find ACs and reviewers who are experts in the topic area of each WIP.
3. CURRENT PHASE: During the review period,
   1. external reviewers will write a detailed review of their assigned submissions and assess the contribution of the research to the field;
   2. 1AC will also write a detailed review of their assigned submissions and be responsible for timely submission of all reviews;
   3. 2AC will either write a detailed review of their assigned submissions (preferred) or will delegate the review to a second external reviewer.
   Thus, each submitted WIP will receive three detailed reviews in total.
4. After the reviews have been written, the 1AC will write a brief meta review of the paper that summarizes the reviews from the external reviewer(s), the 2AC and their own. The 1AC will also present a recommendation for the paper’s acceptance or rejection to the WIP Chairs.
5. The WIP Chairs will review the scores and meta reviews for each of their assigned papers and discuss the final acceptance of papers for inclusion in the AutomotiveUI 2018 program.