Accessibility

Open Statement

The open exchange of ideas and the freedom of thought and expression are central to the aims and goals of the AutoUI conference series. The organizers and steering committee of AutoUI are committed to providing a harassment-free, accessible, and pleasant conference experience with equity in rights for all. We want every participant to feel welcome, included, and safe at the conference. Moreover, we will do our best to accommodate specific needs, such as accessibility or dietary requirements. While we cannot promise to solve every issue, we will try our best.

Relevant Links

If you have any other needs or inquiries, please email accessibility@auto-ui.org, and we will do our best to accommodate you. Accessibility co-chairs will be available before and during the conference.

We do not tolerate harassment of conference participants. Harassment includes, but is not limited to, overt and/or covert acts of:

  • Verbal accusations or bullying  
  • Deliberate intimidation, stalking, or following (both in person and online)  
  • Harassing photography or recording  
  • Sustained disruption of talks or other events  
  • Interference with a person’s participation or opportunity for participation  
  • Inappropriate physical contact  
  • Unwelcome sexual attention  
  • Advocating for or encouraging any of the above behavior 

We expect all interactions between AutoUI members to be respectful and constructive, including interactions during the review process, at the conference, and on social media. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the organizers' discretion. Responses like "just joking," "teasing," or being "playful" will not be accepted.

If you have questions about diversity or inclusion, or if you witness or are subject to (potentially) unacceptable behavior, you can contact our diversity co-chairs or the general chairs. For accessibility issues, please contact the accessibility co-chairs.

FREQUENTLY ASKED QUESTIONS

HOW DO I COMMUNICATE ACCESSIBILITY NEEDS TO THE AUTOMOTIVEUI ORGANIZERS?

The AutoUI organizers aim to ensure the conference is accessible to everyone. When you register, a question will be labeled "Accessibility needs." Please indicate any accessibility requirements, such as wheelchair access or a guide. The Chairs will follow up with you to clarify your needs. You can contact them at any time by emailing accessibility@auto-ui.org.

Important: Should you require sign language interpretation, please contact the accessibility chairs immediately. Hiring interpreters takes time, and we cannot guarantee accommodation for late requests.

ARE THE CONFERENCE TECHNOLOGIES ACCESSIBLE?

AutoUI 2024 will be an in-person event. All attendees are encouraged to present and discuss their research face-to-face. Presenters are encouraged to activate speech-to-text features in their presentation software if available.

WHO CAN I ASK ABOUT ACCESSIBILITY QUESTIONS?

For specific accessibility information or to discuss any requirements, please email accessibility@auto-ui.org or contact our Local Chairs at local@auto-ui.org. If you experience issues with these emails, contact the general chairs at chair@auto-ui.org.

WHO DO I CALL IF I HAVE A MEDICAL EMERGENCY DURING THE CONFERENCE?

In case of an emergency, call 911.

IS THERE A TAXI SERVICE?

Yes, taxi and ride-hailing services are available in Stanford and Palo Alto. Services include Santa Clara Cabs (+1 408-314-0980) and ride-hailing apps like Uber and Lyft.

WHO DO I CONTACT IF MY QUESTION ISN'T ANSWERED HERE?

For any additional accessibility information, contact accessibility@auto-ui.org. For questions related to diversity, equity, or inclusion, or to report unacceptable behavior, email our diversity, equity, and inclusion co-chairs at dei@auto-ui.org. If you encounter issues with this address, please email the general chairs at chair@auto-ui.org.

VENUE-SPECIFIC INFORMATION

IS THE VENUE WHEELCHAIR ACCESSIBLE?

Yes, Paul Brest Hall at Stanford University is fully wheelchair accessible. The main entrance has automatic doors, and all event spaces, including restrooms, are designed for ease of access.

ARE ACCESSIBLE PARKING SPOTS AVAILABLE?

Yes, accessible parking spots are available near Paul Brest Hall. They are clearly marked and close to the venue entrance. Please refer to the provided map or contact us for assistance.

ARE THERE DESIGNATED SEATING AREAS FOR ATTENDEES WITH DISABILITIES?

Yes, there will be designated seating areas for attendees with wheelchairs, mobility impairments, or those needing proximity to interpreters or other accommodations. These areas will be clearly marked. If you need help finding or reserving a spot, let us know.

ARE SERVICE ANIMALS ALLOWED?

Yes, service animals are welcome. If you plan to bring a service animal, please inform us in advance to ensure adequate space for you and your animal.

WILL THE PRESENTATIONS AND MATERIALS BE ACCESSIBLE FOR PEOPLE WITH VISUAL OR COGNITIVE IMPAIRMENTS?

Presenters will be encouraged to provide accessible materials, such as large-print formats and high-contrast visuals. If you require specific formats, please contact us in advance.

WILL THERE BE BREAKS FOR REST AND PERSONAL NEEDS?

Yes, regular breaks will be scheduled throughout the conference to allow attendees to rest, visit the restroom, or attend to personal needs. A quiet room will also be available for those needing a low-stimulation environment.

WHAT IF I NEED ADDITIONAL ASSISTANCE OR ACCOMMODATIONS NOT LISTED HERE?

We are committed to providing an inclusive and accessible conference experience. If you need additional assistance or accommodations, please contact our accessibility chairs at accessibility@auto-ui.org.