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Workshops and Tutorials

At a Glance

A workshop is a meeting to address a topic or method of common interest to a selective group of AutomotiveUI attendees. A tutorial is a session in which specific material is taught, either by one person or several people. 

Authors are invited to submit papers formatted in accordance with the new single-column ACM SIGCHI format. Submissions will be accepted through the Precision Conference Submission system. All accepted workshop and tutorial proposals will be accessible in the Adjunct Proceedings, available on the ACM Digital Library. The publication of papers and presentations submitted by participants of a workshop will be at the workshop organisers’ discretion. Workshops organisers will host/attend their sessions at the conference. 

Chairs: Tram Tran, Mark Colley, Dan Cook
workshops(Replace this parenthesis with the @ sign)auto-ui.org

AutomotiveUI 2025:
Call for workshop proposals 

Important Dates

Submission deadline: Thu, June 19, 2025
Decision notification: Thu, June 26, 2025
Camera-ready: Thu, July 24, 2025
Workshop day: TBA 

All deadlines are AoE (anywhere on earth) on the date shown.

Frequently Asked Questions (FAQ)
Further details

What is a Workshop?

A workshop is a meeting to address a topic or method of common interest to a selective group of AutomotiveUI attendees. Typically, there is a focus on contemporary challenges. For example, previous workshops have addressed natural user interfaces, situational awareness, trust in automated driving, and the use of virtual and augmented reality in vehicle studies.

Workshops can, but are not required to, include solicited position papers and presentations. Please refer to the adjunct proceedings of previous years for examples.

What is a tutorial?

A tutorial is an opportunity to share your expertise and teach valuable skills to the AutoUI community. Led by one or more experts, tutorials provide practical insights, hands-on learning experiences, and methods that others can apply in their own research or industry work. If you have experience with a tool, method, or framework that could benefit others, consider leading a tutorial!

Past tutorials include:

PRACTICALITY

Workshops/Tutorials have a length of 3.5 to 4 hours (morning/afternoon). They may include keynotes, hands-on activities, practice sessions, and group discussions. They are free of charge to all those who have registered for the main conference, with preferences being indicated on the registration form. All workshops/tutorials have maximum participation limits. Admission to them is on a first-come, first-served basis. Each conference attendee can sign up for two events (workshop or tutorial). 

Further details

FREQUENTLY ASKED QUESTIONS (FAQ)

What is the selection process?

Each proposal will be reviewed by two of the workshop/tutorial chairs.

Proposals will be accepted based on their topics, anticipated engaging interactions, realistic time frames, and expected outcomes. We may get in touch with you if similar proposals need to be refined or merged or if changes are necessary to get your proposal accepted.

Co-chairs may reach out to authors of these submissions to discuss details about format and support. It is our goal to support selected workshops/tutorials to achieve their respective purpose and to ensure all attendees may actively contribute to/learn from these sessions.

What do I need to do if the proposal gets accepted?

We recommend submitting a two-minute pitch video to advertise your workshop/tutorial. We also strongly recommend setting up a website for your workshop. Finally, organisers must register for the conference. 

Do I need to physically attend the presence if my workshop proposal is accepted?

Accepted proposals will be advertised with the organisers’ names. Thus, please only submit or co-organize if you plan to attend. Should you or one of your co-organisers be unable to attend due to unexpected circumstances, you need to get in touch with us (workshops(Replace this parenthesis with the @ sign)auto-ui.org) before the conference.

How many workshops/tutorials can I be on as an organiser?

You can help organize up to two proposals as organisers are expected to attend their own workshops/tutorials.

How many attendees should we aim for in our workshop/tutorials?

We expect workshops/tutorials to accept attendees commensurate with the number of organisers (approx. 5 attendees per organiser). If otherwise, please inform the workshop/tutorial chairs prior to submission.

Prepare and Submit

Workshop/tutorial proposal submissions must use the single-column ACM SIGCHI template:

  • LaTeX. Please use the latest version of the Master Article Template – LaTeX (1.88; published November 8, 2022) to create your article submission. It is also available as a template on Overleaf. With the “sample-sigconf.tex” template, use the “manuscript” call to create a single column format, i.e., setting \documentclass[manuscript]{acmart}. Please review the LaTeX documentation and ACM’s LaTeX best practices guide should you have any questions.
  • Word: Write your paper using the Submission Template (Review Submission Format). Follow the embedded instructions to apply the paragraph styles to your various text elements. The text is in single-column format at this stage and no additional formatting is required at this point. A video demonstration of the template can be found here: https://youtu.be/sUGEoPaXRKQ

More details regarding the new ACM workflow for publications can be found here: https://www.acm.org/publications/taps/word-template-workflow

Submissions consist of workshop/tutorial descriptions including short organiser/presenter biographies and should be uploaded to the Precision conference submission system:

Extended Abstract: An extended abstract is required for workshops/tutorials and must be formatted following the new single-column ACM SIGCHI format.

Word and Page Limit: 

  • 2,000 words maximum, including all main body text. Figures and tables each count as 250 words. For example, an extended abstract with 2 figures (2 x 250 = 500) should not exceed 1,500 words (i.e., 2,000 minus 500).
  • The abstract does not count towards the overall word limit but should be 150 words or less.
  • References do not count toward the word limit.

Submissions must contain the following:

  • Type of submission: workshop or tutorial
  • Goal and topics of the workshop/tutorial and compatibility with the conference
  • The outcome of the workshop/tutorial
  • Tentative schedule 
  • Biographies: organiser(s) and presenter(s)
  • Attendance: please estimate 5 attendees or more per organiser
  • Support: furniture, power, hardware, software, etc.

We encourage the practice of open science. Read more at https://www.auto-ui.org/25/authors/open-science

Selection Process

Proposals will be reviewed by two workshop/tutorial co-chairs and selected based upon their content, the organisers’ qualifications, and logistical constraints. Co-chairs will reach out to authors of these submissions to discuss details about format and support. It is our goal to support selected workshops/tutorials to achieve their respective purpose and to ensure all attendees may actively contribute to/learn from these sessions.  

Accepted proposals will be advertised with the organisers’ names. Thus, we expect all organisers of accepted proposals to be present at the workshop/tutorial.

In addition, we expect workshops/tutorials to accept attendees commensurate with the number of organisers (approx. 5 attendees per organiser). If otherwise, please inform the workshop/tutorial chairs prior to submission.

EQUIPMENT AND RESOURCES

Participants are expected to bring the necessary equipment to the conference site with them. By default, the conference will provide:

  • Tables/chairs
  • Projector
  • Power
  • Internet (Wi-Fi)
  • Basic workshop materials (e.g., sticky notes, poster material, etc)

If you require additional material, there might be a possibility for the conference to provide it. Please contact the workshop and tutorial chairs early.